Meeting Minutes Template

meeting minutes template

While not every gathering has meeting minutes, the most effective ones do. Meeting minutes do not have to be wordy, but they do need to be clearly structured and easy to use in order to be effective. They should summarize the action items discussed during the meeting to ensure it is effective and productive.

What Are Meeting Minutes?

What are “minutes of meeting”? The title can be intimidating because no one can keep up with writing a minute-by-minute account of a meeting. Actually, while the meeting minutes are called minutes, like the measurement of time, the original meaning was minute as in minutiae, meaning the details of what happened. This is as opposed to the broad agenda of what was planned for the meeting. See meeting agenda template.

Meeting minutes are a written record of what happened during a meeting.

These will be read by people who didn’t go to the meeting. It will also be read by diligent attendees who want to know what the takeaways from the meeting were. What are the next action steps? What was decided? Who is working on what things? People who were assigned tasks may consult the minutes so they can remember what their next steps are. Managers may consult to ensure that everyone completed the tasks that were assigned to them. These are all questions people may have when they come looking to the meeting minutes for answers, so it’s important the minutes of the meeting (sometimes referred to as MOM) cover these details.

Meeting Minutes Template

The MOM template is available in Word and Excel format. Therefore, if you need a MOM format in Excel then select the Excel version. If you prefer a document format then select the MS Word version. You can open the MOM template Excel with Google Sheets and the Word template with Google Docs.

Simple Meeting Minutes Template

Simple Meeting Minutes Template

Minutes of meeting format

Meeting Minutes example

Simple Meeting Minutes Template

Meeting notes template

Meeting notes template Word

minutes of meeting sample

Meeting template Word

Minute taking template

Minutes of meeting template

Action items template

Board Meeting Minutes Template

Board meeting minutes are a formal record of the discussions, decisions, and actions taken during a board of directors’ meeting. They serve to document the board’s activities, ensuring accountability, transparency, and compliance with legal and regulatory requirements.

Here is a meeting minutes example for a board meeting but you can use any of the templates on this page and adapt them to your needs since the titles are editable.

Action items template

Board Meeting Minutes

Project Meeting

Project meeting minutes are a detailed record of the discussions, progress updates, decisions, and action items from a project meeting. They help track the project’s status, outline tasks, and document any issues and resolutions to ensure effective project management and accountability.

Project meeting

Project Meeting Minutes

Team Meeting

Team meeting minutes are a concise record of the discussions, decisions, and tasks assigned during a team meeting. They help ensure that all team members are aligned on goals, actions, and responsibilities, facilitating effective communication and collaboration.

Team Meeting Minutes

Minutes of Meeting Format (MOM Format)

Unless you are taking formal meeting minutes in places such as the parliament there is usually no specific format for minutes of meetings. It is more important for them to be effective than to be written in a specific format.

We offer 14 different possible formats for you to edit as you please. Choose the minutes of meeting format that is closest to the one that you want to use and edit it to reach your ideal format.

If you find a meeting notes template you like as-is, you can download the editable PDF or the image file. You can type on the editable PDF file and then save or print it.

If not, select the meeting minutes template Word version if you want to make any changes to the layout or wording. If you prefer to use a spreadsheet for minute taking, then select the meeting minutes template Excel version.

Once you are satisfied with the format, add a summary of the meeting.

Typical Sections in a MOM Format

  1. Meeting Title:
  2. Date and Time:
  3. Location:
  4. Attendees:
  5. Agenda:
  6. Minutes:
  7. Next Meeting:
  8. Additional Notes:

Example MOM Format

This is a minutes of meeting sample to give you an idea how the template looks when complete.

Meeting Title: Project Kickoff Meeting

Date and Time: May 24, 2024, 10:00 AM

Location: Conference Room B

Attendees:

Agenda:

  1. Project Introduction
  2. Roles and Responsibilities
  3. Project Timeline
  4. Budget Overview
  5. Q&A

Minutes:

Discussion Points:

Decisions Made:

Action Items:

Next Meeting:

Additional Notes:

How to open the templates in Google Docs?

  1. Download any of the Word documents on this page and save it on your computer.
  2. Open your Google Drive and click “New”.
  3. Select “File upload”.
  4. Select the meeting minutes template Word doc and click “Open”. The minutes of meeting sample that you selected will now upload.
  5. Double-click the document that you uploaded.
  6. Click “Open with”.
  7. Select “Google Docs”.

How to Write Minutes of Meeting

This quick outline will help you if you are not sure how to write minutes in a meeting as a secretary or as a participant.

Writing effective minutes of a meeting involves capturing the essential details of the discussion, decisions made, and any actions agreed upon.

Here’s a step-by-step guide to help you write clear and concise minutes:

1. Prepare Before the Meeting

2. During the Meeting

Print the template for meeting minutes that you are going to use and keep it in front of you so you can start filling out information such as names, date, time, and other essential details as the meeting progresses. This will save you time later and ensure you don’t forget any important details.